SB 272 - Enterprise System Catalog

Senate Bill 272 approved on October 11, 2015, adds a section to the California Public Records Act that requires local agencies such as the Scotts Valley Water District to create a catalog of Enterprise Systems by July 1, 2016.
 

What is an Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following: A multi-departmental system or a system that contains information collected about the public or a system that serves as an original source of data within an agency.
 

What is not an Enterprise System
Information Technology security systems; including firewalls and other cybersecurity systems; physical access control systems; employee identification management systems; video monitoring; other physical control systems; infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions; systems related to 911 dispatch and operation or emergency services; systems that would be restricted from disclosure by Section 6254.19; the specific records that the information technology system collects, stores, exchanges or analyzes.
 

Requirements
Create a catalog of enterprise systems, to make the catalog publicly available upon request and to post the catalog in a prominent location on the agency’s website.  The catalog must contain information on the vendor, product, purpose, type of data, and the frequency that data is collect and updated.
 

Exception
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the agency may instead provide a system name, brief title or identifier of the system.

 

Scotts Valley Water District Enterprise Systems - June 30, 2018

Product

Vendor

Purpose

Data Catagory

Custodian

Collection
Frequency

Update
Frequency

Acrobat

Adobe

Documents

Administrative

Administration

As Needed

As Needed

ArcGIS
GeoDataBase

Nobel Systems

GeoViewer
Dig Alerts
Valve Isolation
Plant Checks

GIS

Operations

Daily

Daily

Backflow
Prevention

XC2 Software

Backflow
Prevention
Compliance

Operations

Operations

Monthly

Monthly

Cisco Unity VOIP

Cisco

Phone System

Telecommunications

As Needed

Daily

Daily

eBill

Infosend

Utility Billing

Utility Billing

Finance/CS

Daily

Daily

Exchange

Microsoft

email

Email

As Needed

Daily

Daily

Mail Chimp

Rocket Science

email

Public Relations

Administration

As Needed

As Needed

Microsoft 365
Office Suite

Microsoft

Outlook, Word
Excel, Publisher
PowerPoint, Access
Media Player

Administrative

IT Vendor

Daily

Daily

Payroll, Time &
Attendance, HRB

ADP

Human Resources
Benefits
Payroll
Time & Attendance

Finance / HR

Finance

Daily

Daily

SpringBrook

Accela

Core Financials
Utility Billing
Accounts Receivable
Fixed Assets
Project Management

Finance

Finance

Daily

Daily

svwd.com

Drupal

Website

Website

Administration

As Needed

As Needed

SVWD is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the District’s water systems.