December 12, 2019 Board of Directors meeting


Scotts Valley Water District
Board of Directors
Regular Meeting
Santa Margarita Community Room
2 Civic Center Drive, Scotts Valley, California
12/12/19 7:00 p.m.

Download Agenda Packet


1. Convene
Call to Order and Roll Call
Pledge of Allegiance and Invocation
Closed Session Report (none)
Additions/Deletions to the Agenda
Oral Communications on items not on the Agenda

2.  Administrative (Items are informational in nature and do not include an agenda report)
Approval of MInutes - 11/14/19 Regular Board Meeting
Presentation (none)
Executive & Public Affairs Committee 11/18/19
Finance & Personnel Committee 11/18/19
Interagency Committee (none)
Water Resources & Engineering Committee 11/18/19
Santa Margarita Groundwater Agency (SMGWA) Board (none)

3.  Consent (Items are routine in nature, may be approved by one motion, each item includes an agenda report with recommendation)

3.1 Leak Adjustment Appeal: 4637 Scotts Valley Drive
Recommendation:  Allow an exception to the five-year waiting period and grant the leak adjustment credit for Paul Vroomen at 4637 Scotts Valley Drive.

4.  Public Hearings (none)

5.  Business (Items are complex in nature, considered individually and each item includes an agenda report with recommendation and an oral staff report)

5.1 Draft Annual Financial Statements for the Fiscal Year Ended June 30, 2019
Recommendation: Receive information and provide input on the draft Scotts Valley Water District Draft Annual Financial Statements for Fiscal Year Ended June 30, 2019.

5.2  Validated Water Loss Audit Report 2018
Recommendation: Receive the validated Water Loss Audit Report for 2018.

5.3 Junior Associate Board Members and Committee Members
Recommendation: Consider selecting the most qualified candidates and appointing them to the Board as Junior Associate Members, to the Water Resources and Engineering Committee,
or to the Finance and Personnel Committee.

5.4 Sequoia Reservoir Interior Recoating Project - Award Contract
Recommendation: Award contract and authorize the General Manager to execute all related documents with Euro Style Management, Inc. in the amount of $537,000 for the Sequoia
Reservoir Interior Recoating Project.

5.5 Fee Schedule for Bulk, Temporary and Miscellaneous Services
Recommendation:  Adopt Resolution No. 10-19 updating the Fee Schedule for Bulk, Temporary and Miscellaneous Services and rescinding Resolution No. 01-17.

6. Staff Reports
District Counsel - oral

General Manager - oral

Financial Reports 07/01/19 through 10/31/19

Operations Manager - oral
Production, Demand and Rainfall Reports through 11/30/19
Leak Adjustment Program Report through 10/31/19

7. Directors Reports
Individual Directors Repots - oral
Travel and Meetings
ACWA and ACWA/JPIA Updates
Items not on agenda

Election of Officers

8. Written Correspondence

ACWA JPIA President’s Special Recognition Award 11/20/19

9. Community Relations (none)

10. Closed Session (none)

11. Report on Closed Session and Additional Business (none)

12. Future Items
Committee Assignments
Development Projects Report
Water Supply Outlook

13. Meetings and Event Calendar

Regular Board Meetings (Santa Margarita Community Room)
01/09/20   Strategic Planning Workshop 5:00 p.m.

Committee Meetings (District Conference Room)
12/16/19 Executive & Public Affairs  
12/17/19 Finance & Personnel
12/16/19 Water Resources & Engineering
TBD Interagency

Santa Margarita Groundwater Agency Board
Regular Board Meetings
12/11/19 Location: Santa Margarita Community Room

Association of California Water Agencies (ACWA) Events
05/05 - 05/08/20 ACWA Spring Conference, Monterey

ACWA JPIA Webinar: Sexual Harassment Prevention 12/18/19
ACWA JPIA Webinar: Board Boot Camp, Be a Better Board Member 03/17/20

14. Adjourn Meeting
The next regular meeting of the Scotts Valley Water District Board of Directors is scheduled for 01/09/20 at 5:00 p.m. in the Santa Margarita Community Room, 2 Civic Center Drive, Scotts Valley, California.

Availability of Public Records Provided to the Board of Directors
The District will make available for public review any public records furnished to the board of directors at the same time such records are furnished to the Board of Directors. Such records shall be available at the district office during normal business hours.

Public Access – Accommodations under the ADA
Pursuant to Title II of the Americans with Disabilities Act of 1990, the Scotts Valley Water District requests that any person in need of any type of special equipment, assistance or accommodation(s) in order to effectively communicate at the District’s public meeting please make such a request to the district office at the above address or by calling (831) 438-2363 a minimum of three (3) working days prior to the scheduled meeting. Advance notification within this guideline will enable the District to make reasonable arrangements to ensure accessibility.