SB 272 - Enterprise System Catalog

Senate Bill 272 approved on October 11, 2015, adds a section to the California Public Records Act that requires local agencies such as the Scotts Valley Water District to create a catalog of Enterprise Systems by July 1, 2016.

What is an Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following: A multi-departmental system or a system that contains information collected about the public or a system that serves as an original source of data within an agency.

What is not an Enterprise System
Information Technology security systems; including firewalls and other cybersecurity systems; physical access control systems; employee identification management systems; video monitoring; other physical control systems; infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions; systems related to 911 dispatch and operation or emergency services; systems that would be restricted from disclosure by Section 6254.19; the specific records that the information technology system collects, stores, exchanges or analyzes.

Requirements
Create a catalog of enterprise systems, to make the catalog publicly available upon request and to post the catalog in a prominent location on the agency’s website.  The catalog must contain information on the vendor, product, purpose, type of data, frequency that data is collect and updated.

Exception
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the agency may instead provide a system name, brief title or identifier of the system.

Scotts Valley Water District Enterprise Systems - June 2016
Product Vendor Purpose Data Catagory Custodian Collection
Frequency
Update
Frequency
Acrobat Adobe Documents Administrative Administration As Needed As Needed
ArcGIS
GeoDataBase
Nobel Systems GeoViewer
Dig Alerts
Valve Isolation
Plant Checks
GIS Operations Daily Daily
Backflow
Prevention
XC2 Software Backflow
Prevention
Compliance
Operations Operations Monthly Monthly
Cisco Unity VOIP Cisco Phone System Telecommunications As Needed Daily Daily
eBill Infosend Utility Billing Utility Billing Finance/CS Daily Daily
Exchange Microsoft email Email As Needed Daily Daily
Mail Chimp Rocket Science email Public Relations Administration As Needed As Needed
Microsoft 2010
Office Suite
Microsoft

Outlook, Word
Excel, Publisher
PowerPoint, Access
Media Player

Administrative IT Vendor Daily Daily
Payroll, Time &
Attendance, HRB
ADP Human Resources
Benefits
Payroll
Time & Attendance

Finance / HR

Finance Daily Daily
SpringBrook Accela Core Financials
Utility Billing
Accounts Receivable
Fixed Assets
Project Management
Finance Finance Daily Daily
svwd.com RF+H.com Website Website Administration As Needed As Needed

SVWD is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the District’s water systems

Click here to download a PDF of the District's Catalog of Enterprise Systems