SB 272 - Enterprise System Catalog

Senate Bill 272 approved on October 11, 2015, adds a section to the California Public Records Act that requires local agencies such as the Scotts Valley Water District to create a catalog of Enterprise Systems by July 1, 2016.
 

What is an Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following: A multi-departmental system or a system that contains information collected about the public or a system that serves as an original source of data within an agency.
 
What is not an Enterprise System
Information Technology security systems; including firewalls and other cybersecurity systems; physical access control systems; employee identification management systems; video monitoring; other physical control systems; infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions; systems related to 911 dispatch and operation or emergency services; systems that would be restricted from disclosure by Section 6254.19; the specific records that the information technology system collects, stores, exchanges or analyzes.
 
Requirements
Create a catalog of enterprise systems, to make the catalog publicly available upon request and to post the catalog in a prominent location on the agency’s website.  The catalog must contain information on the vendor, product, purpose, type of data, and the frequency that data is collect and updated.
 
Exception
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the agency may instead provide a system name, brief title or identifier of the system.

 

Scotts Valley Water District Enterprise Systems - June 30, 2017

Product
Vendor
Purpose
Data Catagory
Custodian
Collection
Frequency
Update
Frequency
Acrobat
Adobe
Documents
Administrative
Administration
As Needed
As Needed
ArcGIS
GeoDataBase
Nobel Systems
GeoViewer
Dig Alerts
Valve Isolation
Plant Checks
GIS
Operations
Daily
Daily
Backflow
Prevention
XC2 Software
Backflow
Prevention
Compliance
Operations
Operations
Monthly
Monthly
Cisco Unity VOIP
Cisco
Phone System
Telecommunications
As Needed
Daily
Daily
eBill
Infosend
Utility Billing
Utility Billing
Finance/CS
Daily
Daily
Exchange
Microsoft
email
Email
As Needed
Daily
Daily
Mail Chimp
Rocket Science
email
Public Relations
Administration
As Needed
As Needed
Microsoft 365
Office Suite
Microsoft
Outlook, Word
Excel, Publisher
PowerPoint, Access
Media Player
Administrative
IT Vendor
Daily
Daily
Payroll, Time &
Attendance, HRB
ADP
Human Resources
Benefits
Payroll
Time & Attendance
Finance / HR
Finance
Daily
Daily
SpringBrook
Accela
Core Financials
Utility Billing
Accounts Receivable
Fixed Assets
Project Management
Finance
Finance
Daily
Daily
svwd.com
Drupal
Website
Website
Administration
As Needed
As Needed
SVWD is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the District’s water systems.